Documentation

Administrators Team

Information about the Administrators Team and their role in an Organization.

Administrators are part of the Administrators Team within an Organization. They can do the following:

  • Access the Account section of the Merchant Center to manage items such as Projects and Organizations
  • Enable and configure SSO for an Organization
  • Create, modify, and delete a Project
  • Create, modify, and delete a Team in an Organization
  • Manage users in a Team, including the Administrators Team
  • Manage permissions for any Team in an Organization
Administrators must have a strong understanding of user permissions.

You cannot modify the permissions of the Administrators Team. We strongly recommend that you add at least one other user to the Administrator Team immediately after creating an Organization.

Learn more about the role of the Administrators Team in our self-paced learning module.

Manage Team permissions

Assign permissions and action rights to a Team

To assign permissions and action rights to a Team, do the following:

  1. Click the profile icon, and then select Manage Organizations & Teams.
  2. Select the Organization and Team.
  3. In the Permissions tab, from the Select Project list, select a Project for which you want to set permissions.
  4. Toggle the permissions from the expandable sections. For more information about what each permission grants access to, see Reference: permissions and action rights.
  5. Optional: Select the action rights for a permission. For more information about what each action right allows a Team to do, see Reference: permissions and action rights.

Permission settings are saved as you edit them.

Assign conditional permissions to a Team

Conditional permissions grant a view-only or view and edit permissions to specific subsets of data (associated to Stores) meeting the defined criteria. You can set conditional permissions only for the following entities:

  • Business Units
  • Cart Discounts
  • Customers
  • Orders
  • Product Selections
  • Quotes
  • Shopping Lists

To assign conditional permissions to a Team, do the following:

  1. Click the profile icon, and then select Manage organizations & teams.
  2. Select the Organization and Team.
  3. In the Permissions tab, from the Select Project list, select a Project (to set permissions for).
  4. Click the entity (that supports conditional permissions) to expand the section, and then click Add condition.
  5. In the Condition panel, select the data fence type (only Stores) and values along with the permissions you want to grant within the data fence. For more information on how conditional permissions affect Merchant Center pages, see Reference: permissions and action rights.
  6. Click Save.
  7. Optional: To add more conditional permissions, click Add another condition.

General permissions override conditional permissions. To ensure conditional permissions apply, turn off the equivalent general permission while setting up a conditional permission.

Set menu item visibility for a Team

You can hide menu items from the Merchant Center main menu. This is helpful for certain roles in your Organization, such as customer service representatives who need to use only a small part of the Merchant Center.

Menu item permissions differ from view and edit permissions because they control only menu item visibility.

To set menu item visibility for a Team, do the following:

  1. Click the profile icon, and then select Manage organizations & teams.
  2. Select the Organization and Team.
  3. In the Permissions tab, from the Select Project list, select a Project for which you want to set permissions.
  4. Click Hide menu items, select the menu items that you want to hide, and then click Hide selected.