Documentation

Product List

Elevate, May 20-22-2025, Miami Beach, Florida

The Product list helps you manage and search for Products in your Project.

The Product list displays all Products that exist in your Project and lets you do the following:

  • view and edit Product details
  • publish and unpublish Products in bulk, and export the current Product list
  • search through your Products using the powerful search and filters in the view

Catalog managers, merchandisers, localization managers, and anyone who manages the Product information can leverage the Product list.

Only users with appropriate permissions can view and edit this section in the Merchant Center. The Administrators Team manages User permissions in your Organization.
Learn more about Products in our self-paced Product data modeling module.

Index a Project

Only a member of the Administrators Team in your Organization can index a Project. For more information, see Administrators Team.

You must index the Products in your Project to be able to search and filter them in the list. The indexing time can vary based on the size of the Product list.

To index your Products, do the following:

  1. Go to Products > Product list in the Merchant Center main menu.
  2. Click Index my product catalog now.

After indexing, the data is kept up to date automatically.

Product list interface

The Product list interface has three sections:

  • Product list: displays Products that match the current search and filters, and lets you access a Product detail page and Product Variant information.
  • Product search: returns Products that match the criteria in the search box. You can use the Search toggle to switch between the basic and advanced search modes. For more information, see Basic Product search and Advanced Product Search.
  • Search filters: returns Products that match the filter criteria. To access and view available filters, click Filters.
Layout of the Products interface with search and filter functionalities.

View and edit Product details

To view and edit Product details (such as Product Variants, Product Attributes, Prices, and more), go to Products > Product list, and click a Product on the Product list.

Bulk Product actions

You can perform the same action on multiple Products simultaneously or export a selection of Products from the Product list. For example, this can be useful in conjunction with the search feature to publish all the Products in a specific campaign or sale.

To perform bulk Product actions, do the following:

  1. Select the Products for which you wish to do the bulk action. You can select up to 120 Products. Select the checkbox in the Product list's header row to select all the Products on the page. You can change the number of Products displayed on the page from the Items per page drop-down at the bottom of the Product list table.
  2. Select any of the following bulk actions you want to perform from the Actions drop-down list:
    • Publish: publishes the selected Products.
    • Unpublish: unpublishes the selected Products.
    • Delete: deletes the selected Products.
    • Bulk edit attributes: updates the selected Product's Attributes in bulk.
    • Bulk edit categories: updates the selected Product's Categories in bulk.
    • Bulk assign products to product selections: assigns Products to Product Selections in bulk.

To perform bulk actions on Products on different pages of the Product list, you can pin up to 20 Products and execute the previous steps.

To pin a Product, hold the pointer over a Product row and click the pin icon. To unpin a Product, click the respective pin icon again.
Pinned Products are moved to the first rows of the table and will be available when you navigate across other pages of the Product list.

Pinned Products are unpinned after performing a bulk action, or after accessing a Product detail page or any other page in the Merchant Center.

Import Products

For more information about importing resources into the Merchant Center, see Import data.
  1. Go to Products > Product list.
  2. Click the Actions drop-down and select Import products.
  3. In the Import products by CSV window, choose a CSV file on your computer to upload, and click Upload and preview.
    • Select the Publish all products in the file checkbox to update the current and staged representation of existing Products, and publish new Products. If not selected, the imported data will only update the staged representation of existing Products and new Products created by the import process are not published.
  4. After the file is uploaded and validated, verify the rows and columns to be imported, and click Continue.
  5. Click Start import to confirm the import process. As the import process is a background task, you do not need to wait for it to complete. To check the import status, go to Operations > Import.

Bulk unpublish via CSV import

For more information about importing resources into the Merchant Center, see Import data.
  1. Go to Products > Product list.
  2. Click the Actions drop-down and select Bulk unpublish via CSV.
  3. In the Bulk unpublish via CSV window, choose a CSV file on your computer to upload, and click Upload and preview.
  4. After the file is uploaded and validated, verify the number of Products to be unpublished, and click Continue.
  5. Click Start bulk unpublish to confirm the import process. As the import process is a background task, you do not need to wait for it to complete. To check the import status, go to Operations > Import.

Bulk delete via CSV import

For more information about importing resources into the Merchant Center, see Import data.

Only unpublished Products can be bulk deleted.

This action cannot be undone. After you delete a Product, you cannot recover it.

  1. Go to Products > Product list.
  2. Click the Actions drop-down and select Bulk delete via CSV.
  3. In the Bulk delete via CSV window, choose a CSV file on your computer to upload, and click Upload and preview.
  4. After the file is uploaded and validated, verify the number of Products to be deleted, and click Continue.
  5. Click Start bulk delete to confirm the import process. As the import process is a background task, you do not need to wait for it to complete. To check the import status, go to Operations > Import.

Import Inventory

For more information about importing resources into the Merchant Center, see Import data.
  1. Go to Products > Product list.
  2. Click the Actions drop-down and select Import inventories.
  3. In the Import inventories by CSV window, choose a CSV file on your computer to upload, and click Upload and preview.
  4. After the file is uploaded and validated, verify the rows and columns to be imported, and click Continue.
  5. Click Start import to confirm the import process. As the import process is a background task, you do not need to wait for it to complete. To check the import status, go to Operations > Import.

Export Products or Inventory

See export Products and export Inventory.

Search filters

The search filters in the Product list are a powerful way of filtering and managing your Product catalog. To filter the Product list, click Filters. Each filter in the sidebar interacts differently based on the type of data it filters. You can also add additional search filters using the Add sidebar filters drop-down.

The order in which you interact and apply filters matters as they can reduce the available results for other filters.

By default, all Projects have the following filters:

  • Category: filters Products based on Categories defined in your Project. Use a Category name, Category description, Category key, External ID, or Short URL (slug).
  • Date modified: filters Products modified on or within a date and/or time range.
  • Product Type: filters Products based on one or more Product Types.
  • Status: filters Products based on one or more Product publishing States.
  • State: filters Products based on one or more Product workflow states. A Product can have a state only if a workflow is defined.
  • Date created: filters Products created on or within a date and/or time range.
Optionally, you can add the following filters from the Add sidebar filters drop-down.
  • Product Attributes: filters Products based on Product Attributes defined for your Product Types. You can identify each Attribute by its label. The filter uses different fields based on the type of Attribute and amount of data to display.
  • Product Selections: filters Products based on whether they belong to, or do not belong to, specific Product Selections. Select Not part of any to view all Products that are not assigned to any Product Selection.
Use My views to save a filter that includes all Product Selections assigned to a particular Store to simulate filtering the product list by Store.

To remove search filters, do the following:

  1. In the sidebar, click Edit filters, a warning icon indicates if a filter or a filter's value is currently applied. Then, follow these steps:
    • To remove a filter, click Remove entire filter on the corresponding filter.
    • To remove individual values applied on a filter, click Remove filter value on the corresponding filter's values.
  2. Click Save. If you removed any filters that were applied, the Product list values will be updated accordingly.

Customize your workspace

You can customize the layout (the visible columns in the Product list and Filter sidebar) and/or your searches, and save them as new views. Any changes applied to the layout, search, or filters is denoted by an orange dot in the My views drop-down.
Filtered list of Products that can be saved as a new custom view.
To save a view, click Save as new view in the My views drop-down. The newly added views can then be accessed and applied from this drop-down. When no customized views are saved, a default view is applied.

You can update the view with the changes or revert them, and rename or delete saved views from this drop-down.

Customized views are saved only for the Project the changes are made to and are not shared across other Projects or users.

Table settings

The Table settings drop-down lets you modify the data displayed on the screen.

Column manager

The column manager lets you modify the table columns displayed in the expandable rows on the Product list page.

  • To modify columns for Products, select Product columns.
  • To modify columns for Product Variants, select Variant columns.
You can drag the columns to the Hidden columns and Visible columns lists and reorder them by moving the entries up or down the stack.

A Variant column that is made visible might not be displayed if the column is not relevant for any Product Variants listed—for example, if certain Attributes are specific to certain Product Types.

To save the changes, click Save settings. To discard the changes, click Cancel.

Layout settings

To modify the table layout, select Layout settings and configure the following:
  • Text visibility: displays full text or text preview inside cells.
  • Row density: expands or reduces the padding inside cells.
To confirm the changes, click Save settings. To discard the changes, click Cancel.